Adding Your Photo to Your Signature In Outlook

Using Notepad, or any simple text editor, create this file:

 <!DOCTYPE HTML PUBLIC "-//W3C//DTD HTML 4.0 Transitional//EN">
<HTML><HEAD></HEAD>
<BODY>
<DIV align=left><IMG align=left
src="c:/Users\bgulino\Documents\clients\iaw\bgsig.jpg" width=61 height=65>
Brian Gulino<BR>
<A href="http://itsabouttheweb.com">itsabouttheweb.com</A>
<BR>call: 760-815-5408</DIV>
<P></P></BODY></HTML>

 

Some notes about this file:

the src= line refers to the path and file name of the file containing your picture.  Change this to agree with your own picture.

The width and height should match the width and height of your picture.

Outlook doesn't like signatures larger than 5,000 bytes. Use a fairly small picture.

File it under your initials with a suffix of "htm". In my case I saved it as "bg.htm".

 

File it here:

  • Signature files: Each signature has its own file and uses the same name as the signature that you used when you created it. For example, if you create a signature named bg, you will need the following files are created in the Signatures folder:
    • bg.htm: This file stores the HTML Auto signature.
    • bg.rtf: This file stores the Microsoft Outlook Rich Text Format (RTF) Auto signature.
    • bg.txt: This file stores the plain text format Auto signature.
  • If you setup like me, you will only need the htm file.
  • The location of the signature files depends on the version of Windows that you are running. Use this list to find the appropriate location:
    • Windows Vista: Drive\users\Username\appdata, where Drive represents the drive that Outlook was installed to and Username represents the user name that Outlook was installed under.
    • Windows XP or Windows 2000: Drive\Documents and Settings\Username\Local Settings\Application Data\Microsoft\Outlook, where Drive represents the drive that Outlook was installed to and Username represents the user name that Outlook was installed under. 
    • Windows 98 or Windows Me: Drive\Windows\Local Settings\Application Data, where Drive represents the drive that Outlook was installed to.
    • Windows System 7: Drive:\Users\Username\AppData\Roaming\Microsoft\Signatures\

    Note If you use Microsoft Word as your e-mail editor, signatures are stored in the Normal.dot.

     

    In outlook, access TOOLS -> OPTIONS -> then select the MAIL FORMAT tab.  Note that you are composing your messages in HTML and that your signature is the name of the sig file, minus the htm suffix.

     

     

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